City of IGH Form Center

2. Scheduling Priority / Reservation Timeline

   Tournaments shall be assigned according to the following priority system.

   Priority	User	Deadline
   1	City of Inver Grove Heights - sponsored activities	February 13, 2026
   2	Inver Grove Heights Athletic Associations	February 20, 2026
   3	Other youth-sponsored organizations (2025 users, 2024 users, and new users)	February 23, 2026
   4	Other adult-sponsored organizations (2025 users, 2024 users, and new users)	February 23, 2026
   5	Remaining tournament weekends based on weekend held in 2025	Available on March 6, 2026

   Any remaining tournament weekends will be reserved on a first come/first served basis. Submission of a request does not guarantee availability. Final scheduling is subject to field availability, maintenance schedules, and City needs.

   Tournament Reservation Process

   1. Rich Valley Tournament Request Form must be submitted and approved before any official permit regarding field reservation is administered.
      1. Rental Applications must be submitted online and can be found on the city's website or by contacting the parks and recreation office.
      2. Tournament requests must include dates, times, field(s), and number of games for each day, etc.
   2. The City of Inver Grove Heights will process tournament requests according to the above priority and contact the potential renter via email with accepted tournament dates and additional information.

   Tournament Accepted Process

   If the tournament is accepted by the Rental Coordinator, the user will complete the following steps:

   1. Respond via email accepting the tournament within 72 hours. If the tournament is not accepted within that timeframe, tournament dates will be passed onto the next user.
   2. Once a user accepts the tournament date, the user will provide all required documentation prior to the tournament: COI, Athletic Field Rental Agreement, and Rich Valley Tournament Field Prep Form (due 14 days before the tournament).
   3. All facility rental fees must be paid prior to the start of the tournament.
4. Contact Information

   Please provide the following information for our records.

6. Business/Organization Name*
8. Business/Organization Address*
10. City*
11. State*
12. Zip Code*
14. Contact Name*
16. Contact Phone*
17. Contact Email*
19. Tournament Contact Name(s)
21. Tournament Contact Phone Number(s)
22. Day-of Contact Number

    If different than the tournament contact

26. Tournament Request Information

    Please complete the tournament request information below.

28. 1st Request
30. Requested Dates
31. Requested Fields
33. Game Times
34. Anticipated Number of Games Per Field Per Day
36. Requested Maintenance

    1. Basic

    1. Enhanced
37. Will you be requesting the use of the concession stand?

    1. Yes

    1. No
41. 2nd Request
43. Requested Dates
44. Requested Fields
46. Game Times
47. Anticipated Number of Games Per Field Per Day
49. Requested Maintenance

    1. Basic

    1. Enhanced
50. Will you be requesting the use of the concession stand?

    1. Yes

    1. No
54. 3rd Request
56. Requested Dates
57. Requested Fields
59. Game Times
60. Anticipated Number of Games Per Field Per Day
62. Requested Maintenance

    1. Basic

    1. Enhanced
63. Will you be requesting the use of the concession stand?

    1. Yes

    1. No
67. Additional Questions or Comments
69. Request Agreement*

    1. I understand this is a request and that this does not guarantee my tournament. If approved, I will receive an email confirmation.
71. Response Agreement*

    1. I understand that I have three business days to respond to the Rental Coordinator after receiving tournament approval.
73. Field Prep Form Agreement*

    1. If approved, I understand that I will need to complete the Rich Valley tournament field prep form and submit it to Rental Coordinator 14 days before the scheduled tournament.
75. Rules Agreement*

    1. I understand it is my responsibility to read and understand all rules in the tournament guidelines.
77. Concessions*

    1. I understand that if I'm hosting concessions I must submit my organization's Minnesota Department of Health license to sell to the Rental Coordinator prior to my rental.
79. Additional Forms*

    1. I understand that if I'm approved I must submit the following information prior to my tournament: Outdoor athletic facilities agreement, COI-Insurance, & Field prep form.
81. Food Truck Forms*

    1. I understand that if I have a food truck at my event, I must submit the following information prior to my tournament: Vendor permit application, vendor liability insurance, Special event food permit (from MN Dept. of Health).
83. Synthetic Pitching Mounds*

    1. I understand that NO metal cleats are allowed on these mounds and it is my responsibility to communicate this policy to any teams coming from outside areas who will be using these fields. Additionally, I understand that any damage to the mounds will be my responsibility.
85. On-Site Tournament Director*

    1. I understand that I must be present on-site during the tournament or designate a person to serve as the tournament director in my absence. If I am appointing someone else, I will provide their name and contact phone number and that person must be on-site during the tournament.
87. Questions?

    Email Rachel Longfellow, Recreation Coordinator, or call her at 651-450-2583.

Leave This Blank:


89. 1. Receive an email copy of this form.
90. Email address

    This field is not part of the form submission.

91. Submit

* indicates a required field